Responsibilities Accounts Payable:

• Assist Regional Control in scope definition;
• Post vendor invoices, PO invoices and nonPO invoices, add GL/Cost center coding;
• Route invoices for approval according to reporting matrix and business rules;
• Ensure both two-way-match and three-way match invoice verification;
• Monitor non-approved invoices and perform follow-up with the business;
• Process Down Payments and Advance invoices received from suppliers;
• Perform periodic vendor statement reconciliation;
• Review and check the correctitude of the Payment Proposal (Back-up);
• Perform and investigate Debit balance analysis;
• Resolve vendor and employee related queries within defined timelines;
• Perform corrections for the incorrect invoices (reverse & repost);
• Resolve and create tickets within the departments;
• Highlight to Process Coordinator the exceptions generated and where possible/knowledgeable, perform root cause analysis to resolve current issues and act proactively to avert potential issues in future;
• Provide all information, documents and reports for audit. Post the audit; take steps as per corrective action plan drafted by the Process Coordinator;
• Assist in period-end closing activities: manage to post all the open invoices by end of the month, post intercompany invoices;
• Any additional task for AP, requested by Process Coordinator and Sr. Team Lead;
• Provide support, as required, to the various accounts’ payable activities in all European locations;
• Deliver process trainings, ongoing coaching/support for new joiners or junior team members: ensure knowledge retention and perform quality checks when needed;
• Participate in knowledge transfer process from other locations by analyzing activities, performing time motion analysis per activities, assessing the split of activities per locations;
• Acts as the go to expert for the critical cases and escalations;
• Assist in organizing specific workshops & best practice sharing sessions;
• Participate or initiate automation projects, ERP implementation is nice to have;
• Acts as a deputy for the team manager.

Responsibilities Accounts Receivable:

• Perform Collection activities for assigned company codes/segments;
  
• Initiate and monitor dispute resolution;
• Identify and research for remittances from clients in support for Cash Application Team, while reducing unapplied cash;
• Resolve customer related queries within defined timelines with the relevant departments (via e-mail, telephone or ticketing system – ServiceNow);
• Prepare and review aging report to Europe Finance Team;
• Identify and send proposal for write-offs as instructed by Europe Finance Team;
• Perform Blocked Order Management;
• Assist in period-end closing activities: Bad Debt Provisioning;
• Perform SOX controls and ensure SOX compliance as per the policies in place;
• Provide all information/documentation required for audit, post and take action as drafted by Team Leader;
• Escalate to Team Leader in exceptional situations where help is required;
• Any AR-related additional task/analysis requested by Team Leader as well as process documentation and update of particularities;
• Provide support, as required, to the various accounts receivable activities in all European locations;
• Deliver process trainings for new joiners and ensure knowledge retention and perform quality checks when needed;
• Participate or initiate automation projects, ERP implementation is a nice to have;
• Participate in knowledge transfer process from other locations by analyzing activities, performing time motion analysis per activities, assessing the split of activities per locations;
• Acts as the go to expert for the critical cases and escalations;
• Acts as SPOC for Systems, Processes and cross functions/towers projects and initiatives;
• Assist in organizing specific workshops & best practice sharing sessions;
• Acts as a deputy for the team manager.
  
  

Your Profile:

• Minimum 2 years of work experience in a similar role;

• Open to New Beginners as well;
• Strong written & oral communications skills in Polish minimum B2+ and English B2+;
• Experience in Agribusiness/Commodity trading industry preferred;
• Academy of Economic Studies Graduation or equivalent experience in Finance;
• Good knowledge of concepts and procedures related to Vendor Invoice;
• Ability to complete allocated tasks on time and at desired accuracy levels;
• Ability to work independently, efficiently and deliver high quality output under time pressure;
• Independent and meticulous with figures;
• Strong problem identification and solving skills;
• Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook);
• Experience in ERP/ Accounting systems (SAP);
• Ability to anticipate the issues and exceptions, highlighting them to the Team Leader;
• Escalate, follow-up and closure on issues in the collaboration with other locations, applying best- practice sharing;
• Perform root cause analysis on current issues;
• Act proactively to avert potential issues.