IT Board Assistant (Executive Assistant) with German
ENABLING YOU TO SHAPE A BETTER TOMORROW!
We usually respond within three days
Tasks
The IT Board is a cross-department that is responsible for the further development, management and monitoring of project quality and project procedures for internal IT projects. It implements strategic decision, prioritises IT projects, allocates budgets and decides on concepts, technologies, and information security guidelines.
The IT Board Office provides operational support for communication with the members of the IT Board, organises and coordinates the IT Board meetings, including the preparation and distribution of necessary documents. It prepares and distributes the minutes of the meetings to the IT Board members and applicants.
The following tasks await you:
- You will need to demonstrate the understanding and allocating the IT board requests and IT structures
- You will ensure the quality and completeness of IT Board requests and proposals
- You will be involved in all relevant stakeholders (works council, project unit) about the planned IT Board applications
- You will plan and prepare the IT Board meetings, as well as the associated discussion calendar (e.g. with the management)
- You will ensure and facilitate the decision-making process at IT Board meetings and during holiday periods
- You will onboard new IT Board members and their deputies
- You will organize and structure document storage for the IT Board
- You will moderate the IT Board meetings and the associated discussion meetings (e.g. with the management)
- You will follow up on IT Board meetings (minutes, approvals, documentation)
- You will review and improve the IT Board process, procedures and coordination with relevant stakeholders
- You will obtain the external reports for the IT Board (project status reports, IT reports on KPIs)
Qualifications
- Overall knowledge about the implementation and planning of internal IT projects
- Overall knowledge about the internal structure of a company, especially of consulting companies, on departments and their processes
- Basic know-how on IT Platforms & Systems, Apps and IT project management
- Good knowledge of Excel & PowerPoint used for the preparation of KPI reports and Board presentations
- Language skills: German (C1) spoken and written, English spoken and written (B2-C1)
- Organisational and planning skills, focus on engagement and efficient time management
- Stakeholder management
- Moderation and presentation skills
- Good communication skills – both verbal & written
- Efficient and structured way of working, including documentation skills
- Department
- IT
- Role
- Support
- Locations
- Cluj-Napoca, Bucharest, Timisoara
- Remote status
- Hybrid
About Sales Consulting
Since 1998, we've been active in the Human Resources consulting market, providing regional coverage across four key areas of expertise: recruitment and selection, personnel leasing, assessment centers and consultancy. As leaders in Transylvania, we've expanded our reach to embrace a culture of continuous improvement, thereby strengthening our position in the Romanian and also regional market. This commitment underscores our dedication to evolve alongside the dynamic needs of our clients and the ever-changing landscape of the business environment.
Our success stems from the professionalism of our services, the multidisciplinary expertise of our consulting team and our ongoing collaboration with those who rely on our consultancy services.
Building long-term partnerships with clients across diverse industries such as IT&C, automotive, outsourcing, pharma, banking, FMCG and more, is our primary objective.
Our commitment to client orientation, teamwork, flexibility, excellence, dedication and responsibility reflects our aim to bring added value to our services.
IT Board Assistant (Executive Assistant) with German
ENABLING YOU TO SHAPE A BETTER TOMORROW!
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